In QuickBooks, once a check has been voided, it cannot be directly restored to its original state. This can be a bit frustrating but there is a way to work around it. You can recreate the check by using the original details. This process is different for QuickBooks Online and QuickBooks Desktop. Below, I’ll guide you through both methods.

For QuickBooks Online

  1. Access the Audit Log:
    - Click on the Gear icon in the upper right corner.
    - Select Audit Log from the "Tools" section.
  2. Filter and Locate the Voided Check:
    - In the Audit Log, use the Filter option to narrow your search:
    - Set the Date Range to when the check was voided.
    - Under Events, select Transactions.
    - Click Apply to view the filtered results.
  3. Review the Voided Check Details:
    - Find the voided check in the list.
    - Click on View in the History column to see the check's audit history.
    - Note all details of the original check including:
    - Payee
    - Date
    - Amount
    - Memo
    - Category or Account
  4. Recreate the Check:
    - Click on the + New button on the left menu.
    - Under Vendors, select Check.
    - Enter all the noted details from the voided check.
    - Ensure the check number matches the original, if applicable.
    - Click Save and Close to record the new check.

For QuickBooks Desktop

  1. Access the Audit Trail Report:
    - Go to the Reports menu.
    - Select Accountant & Taxes.
    - Click on Audit Trail.
  2. Filter and Locate the Voided Check:
    - In the Audit Trail report, set the Date Range to when the checked was voided.
    - Look for the voided check in the report.
  3. Review the Voided Check Details:
    - Double-click on the voided check to open its audit history.
    - Note all pertinent details of the original check including:
    - Payee
    - Date
    - Amount
    - Memo
    - Account
  4. Recreate the Check:
    - Go to the Banking menu.
    - Select Write Checks.
    - Enter all the details you noted from the voided check.
    - Ensure the check number matches the original, if applicable.
    - Click Save & Close to record the new check.

Key Considerations

Consideration Description
Audit Trail QuickBooks maintains an audit trail. This means that while you can recreate a voided check, the system keeps a record of both the voided transaction and the newly created one.
Reconciliation Impact If the original check was reconciled, voiding and recreating it can affect your bank reconciliation. After recreating the check, check that your bank statements and reconciliations are accurate.
Payroll Checks Voiding payroll checks can have serious implications, especially after filing payroll tax returns. It's best to consult with an accountant or payroll expert before you void or recreate payroll checks.

By following these steps, you can recreate a voided check in QuickBooks. This ensures that your financial records stay accurate and up-to-date. Remember, being careful with transactions will help prevent issues down the line. If you face challenges or have questions, don't hesitate to seek advice from a financial professional.